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elspLetterResources.html
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<h1>Equitable Letters for Space and Physics</h1>
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<h2>Resources for writing better recommendation and nomination letters within the space and physics communities</h2>
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<h2>Resources for writing better recommendation and nomination letters within the space and physics communities</h2>
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<li class="pageTab"><a href="elspStudies.html">Gender Bias Studies</a></li>
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<li class="pageTab"><a href="elspBiasResources.html">Addressing Bias</a></li>
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<h2>Letter Resources</h2>
<h3>Addressing Bias</h3>
<ul>
<li><a target="blank" href="http://slowe.github.io/genderbias/">Gender Bias Calculator</a>: This tool is based on Schmader (2007, see <a href="elspStudies.html">Gender Bias Studies</a>), and analyzes letters of recommendation for female- and male-associated words.</li>
<li><a target="blank" href="http://gender-decoder.katmatfield.com/">Gender Decoder</a>: This tool is based on Gaucher et al (2011, see <a href="elspStudies.html">Gender Bias Studies</a>), and analyzes job advertisements for female- and male-associated words.</li>
<li><a target="blank" href="https://www.themuse.com/advice/avoid-racial-bias-reference-letters">Avoiding Racial Bias in Letter of Reference Writing</a>: Profs. Asmeret Asefaw Berhe and Sora Kim describe how to identify and avoid racial bias in recommentation letters.</li>
<ul>
<li><a target="blank" href="https://csw.arizona.edu/sites/default/files/avoiding_gender_bias_in_letter_of_reference_writing.pdf">A University of Arizona infographic mentioned in the above article which helps avoid gender bias in letters.</a></li>
<li><a target="blank" href="https://aaberhe.files.wordpress.com/2019/03/avoiding-racial-bias-in-reference-writing.pdf">A remix of the Arizona infographic by Profs. Asmeret Asefaw Berhe and Sora Kim.</a></li>
</ul>
<li><a target="blank" href="https://www.rit.edu/advance/sites/rit.edu.advance/files/docs/Examples%20of%20Bias%20in%20Letters%20of%20Recommendation%2028APR2020.pdf">Examples of Bias in Letters to Watch Out For</a>: A cached version of the two-page PDF summarising some examples of bias originally provided by the Rochester Institute of Technology.</li>
<li><a target="blank" href="https://advance.cc.lehigh.edu/sites/advance.cc.lehigh.edu/files/Letters%20of%20Recommendation%20One%20pager.pdf">Best Practices for Reading and Writing Letters of Recommendation</a>: A one-page PDF highlighting some common pitfalls from ADVANCE at Lehigh University</li>
<li><a target="blank" href="https://www.schoolcounselor.org/getmedia/11e887c3-bf04-4345-90c0-432f7dd8d69a/Gender-Ethnic-Bias.pdf">Gender and Ethnic Bias in Letters of Recommendation</a>: Ankos and Kretchmar (2018) in the American School Counselor Association's <i>Professional School Counseling</i> journal.</li>
<li><a target="blank" href="https://diversity.ldeo.columbia.edu/sites/default/files/content/Avoid%20gender%20bias%20letters%20Dutt%202019.pdf">Avoid Implicit Gender Bias in Recommendation Letters</a> - Dutt (2019) analyses 1224 letters of recommendation for gender bias.</li>
<li><a target="blank" href="https://alexjs.com/">alex</a>: A command-line tool and plugin for your favorite text editor designed to catch insensitive, inconsiderate writing.</li>
<li><a target="blank" href="https://www.autistichoya.com/p/ableist-words-and-terms-to-avoid.html">Ableism/Language</a>: A glossary of ableist words with context to improve understanding of the systemic impact of language.</li>
</ul>
<h3>Writing Better Letters</h3>
<ul>
<li><a target="blank" href="https://www.frontiersin.org/articles/10.3389/fspas.2023.1114821/full">Tips for writing a good recommendation letter</a>: A peer-reviewed article targeted to space physicists with recommendations for asking for, writing, and proof reading recommendation letters.</li>
<li><a target="blank" href="https://www.agu.org/Publish-with-AGU/Publish/Author-Resources/Grammar-Style-Guide">American Geophysical Union Grammar and Style Guide</a>: The style guide for AGU's journals, which are some of the biggest journals in our field. (Using consistent style in your letter makes it look more professional; if your home institution or the recipient institution has a style guide consider using that instead.)</li>
<li><a target="blank" href="http://theprofessorisin.com/2016/09/07/how-to-write-a-recommendation-letter/">How to Write a Recommendation Letter</a>: In her blog "The Professor is In" Karen Kelsky offers a list of helpful suggestions. </li>
<li><a target="blank" href="https://blog.prepscholar.com/4-amazing-recommendation-letter-samples">4 Amazing Recommendation Letter Samples for Students</a>: Examples of recommendation letters from Prepscholar.</li>
<li><a target="blank" href="https://www.mrc-cbu.cam.ac.uk/documents/equality/HHMI_WriteReference.pdf">Writing a Letter of Recommendation</a>: An addendum to <i>Making the Right Moves: A Practical Guide to Scientific Management for Postdocs and New Faculty</i> from Howard Hughes Medical Institute and Burroughs Wellcome Fund.</li>
<li><a target="blank" href="https://career.berkeley.edu/grad-students-postdocs/academic-job-search/letters-of-recommendation-for-grad-students-postdocs/">Letters of Recommendation for Grad Students and Postdocs</a>: A guide targeted at early-career people within academia seeking recommendations to support their job applications, but which has useful information.</li>
<li><a target="blank" href="https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html">Writing the Basic Business Letter</a>: More general tips for writing letters in professional settings from Purdue University.</li>
<li><a target="blank" href="https://www.formsofaddress.info/">Robert Hickey’s On-Line
Guide to Forms of Address</a>: The Deputy Director of The Protocol School of Washington's guides to addressing letters to different recipients.</li>
<li><a target="blank" href="https://pronouns.org/how">Resources on Personal Pronouns</a>: Pronouns matter, a resource disussing the importance of personal pronouns and how to use them.</li>
</ul>
<h3>Personally Identifiable Information</h3>
<p>We ask that all submitters to ELSP stay in accordance with FERPA laws and remove or redact any non-directory personally identifiable information (PII) or non-directory education records that fall under FERPA Protections prior to submitting letters to ELSP. If ELSP is in receipt of a letter potentially containing PII and or non-directory education records that may fall under FERPA Protections, the letter will be returned to the submitter to remove the information in question.</p>
<ul>
<li><a target="blank" href="https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html">U.S. Department of Education</a></li>
<li><a target="blank" href="https://web.uri.edu/registration-records/faculty-staff-advisors/references-recommendations-and-ferpa/">The University of Rhode Island guidelines for References/Recommendations and FERPA</a></li>
<li><a target="blank" href="http://www.uwyo.edu/registrar/ferpa/">University of Wyoming</a></li>
<li><a target="blank" href="https://www.registrar.psu.edu/confidentiality/ferpa-frequently-asked-questions.cfm#2">Penn State University</a></li>
<li><a target="blank" href="https://www.naceweb.org/public-policy-and-legal/legal-issues/ferpa-primer-the-basics-and-beyond/">NACE</a></li>
<li><a target="blank" href="https://www.forbes.com/sites/willarddix/2018/05/16/you-need-to-understand-your-educational-privacy-rights/?sh=5891e7e46b93">Forbes</a></li>
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