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elspReviewerGuidelines.html
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<!DOCTYPE html>
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<title>ELSP Submission and Review Guidelines</title>
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<h1>Equitable Letters for Space and Physics</h1>
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<h2>Resources for writing better recommendation and nomination letters within the space and physics communities</h2>
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<h2>Resources for writing better recommendation and nomination letters within the space and physics communities</h2>
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<ul class="navbar">
<li class="pageTab"><a href="index.html">Home</a></li>
<li class="pageTab"><a href="elspStudies.html">Gender Bias Studies</a></li>
<li class="pageTab"><a href="elspLetterResources.html">Letter Writing Resources</a></li>
<li class="pageTab"><a href="elspBiasResources.html">Addressing Bias</a></li>
<li class="pageTab"><a href="elspSampleLetters.html">Sample Letters</a></li>
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<h2>Guidelines for letter review</h2>
<h3>Reviewer checklist</h3>
<p>This is a checklist that all reviewers will go through when they receive a letter.</p>
<ol>
<li>Run the text through the <a href="http://slowe.github.io/genderbias/">gender bias calculator</a> to obtain an initial percentage of male- and female-associated words.</li>
<li>Check for typos and grammar.</li>
<li>Provide replacement possibilities for descriptive words in letters that are highly male-biased or female-biased given the context of their use.</li>
<li>Consider the context of words and phrases that may change their stereotypical associations. For example, "solar wind-driven processes"; while "driven" is a masculine coded word, in this example it is describing the science process instead of the applicant.</li>
<li>Look for examples that have stereotypical associations or could be replaced with a different example with more positive associations. For instance, "managed group meetings" vs "led research meetings".</li>
<li>Consider the letter formatting, looking out for things like excessive blank space, unprofessional fonts, and size of signature.</li>
<li>Obtain a final percentage of male- and female-associated words with the gender bias calculator.</li>
<li>Allow 5-10 business days for a response.</li>
</ol>
<h3>Types of Biases</h3>
<p>Common unconscious biases that appear in recommendation and nomination letters are:</p>
<ul>
<li>Racial background</li>
<li>Gender</li>
<li>Sexual orientation</li>
<li>Age</li>
<li>Class or socioeconomic background</li>
<li>Nationality</li>
<li>Introversion or extroversion</li>
<li>Affinity</li>
<li><a href="https://en.wikipedia.org/wiki/Halo_effect">The halo effect</a> and <a href="https://en.wikipedia.org/wiki/Horn_effect">the horn effect</a></li>
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