Meeting topics

November 6

Before the conference everyone needs to:

• Read code of conduct links sent by Diana
• Make sure you have a poppy for Sunday

October 23 meeting topics

• Volunteer orientation announcement
• Volunteer orientation topics (what to go over)
• Volunteer roles
• Mike's girlfriend help organizing
• Newsletter topics for this week? (Brainstorm quickly)
  • Uber
• Conference Program status
• What to do about powerbars (to feed laptops)
• Artwork for the video titles
• T-shirts
• Email all speakers
• Sign-up for tutorials

September 25 meeting topics

• Merchants of Green Coffee response
• Site SEO by Daniel Sokolowski
• Sponsor profiles
• Startup directory
• Review budget and sponsorship amounts
• Confirm what we can give 500px for booths, banners etc
• How are we going to handle Agendaless' sprint sponsorship?
• Booking hotel/flights for featured speakers (aka Taavi and Nic leave for vacation Wed)
• BNotions change of sponsorship / talk length
• Program stuff
  • Board - Start working on a "Welcome message" for the program
  • Mike should probably start asking gold/silver/bronze to start thinking about their ads
  • Vector logos for printing - I think we have FreshBooks, Chango, BNOTIONS (for lanyards), and PSF. Do we have ones for Wave and 500px? Which other ones should be printed in the program?
• Deciding on grants - We agreed speakers would be decided on Oct 2. What about grants?
• Newsletter content for Wed & how to stop it from being spamkilled
• Mathieu has volunteered to help with talk selection
• Decide on t-shirts (and get back to Djoumé

September 11 meeting proposed topics

• Program content outline so designer can do a layout
  • Dates and location on cover
  • Welcome message (full page)
  • Talk descriptions
    • Talk title
    • Speaker name
    • Room location
    • Talk description (100 word max?)
    • Bio for features speakers only (100 word max)
    • Speaker web site URL (non featured speakers)
  • Schedule
  • Quick info
    • Map with key locations (TTC subways and streetcars, hotels, venue) - 1 page
    • Who to contact if you need help (board members, code of conduct contacts, volunteers)
  • Sponsor ads
• Paying vendors that might not accept cheques
  • Design - Need someone to own
  • Hotel / flights, Nic + Taavi
  • A/V - Need someone to own
  • Caterer - Need someone to own
• Media - Has Mike arranged contact with media?
• Consolidating speaker submissions. Mahdi has volunteered to help us consolidate the email and website form submissions, but needs help accessing the form submission data.
• David: room sharing
• Diana: organizer tickets
• Diana: reset password impl, so that I can email out the talks I manually submitted
• Diana: 2 months until PyCon Canada email
• Diana: announcing sponsors
• Diana: pick a hotel
• Diana: announce hotel on site
• Diana: email back people who have asked about the hotel
• Diana: speaker flights, hotels, bios, talk desc, dietary needs
• Diana: sent invited speakers their guestlist ticket
• Diana: we really need more talk submissions from women
• Diana: change french and english copy to say that you should submit talks using the site
• Diana: add reviewer notes to the database
• Diana: figure out how we will be doing reviews (does code need to change?)
• Diana: template for accepted talks
• Diana: template for talks not accepted
• Diana: discuss tutorial schedule
• Diana: more tables and chairs? layout?
• Diana: food. when do we need to order by?
• Diana: internet
• Diana: swag bags?
• Diana: remembrance day
• Diana: montreal python speaker slot
• Diana: sponsors, what have we promised again?
• Diana: add start-up sponsors to site
• Diana: add sponsor interviews to site
• Diana: add sponsor job posting to site?
• Diana: review the design from wave
• Diana: pay venue, so that I can send receipts to the PSF and request the cheque
• Diana: invite BDFL
• Diana: lanyard status
• Diana: add diversity grants to site
• Diana: Wave sponsor tickets, guestlist
• Diana: Heroku sponsor ticket, guestlist
• Diana: Union to St Andrew closed PyCon weekend, add to site
• Diana: PyLadies PyCon Proposal Brainstorm Party
• Mike: Post-conference sprint location + "sponsorship"